Software that intelligently acts, learns, and never sleeps.
Every morning, know the one thing that actually needs you.
A dedicated team of 10 specialized AI agents works your portfolio 24/7 — diagnosing repairs, dispatching vendors, turning units between guests, and watching every lease.
Pilot stage · first 100 customers: first unit free for life
Your whole portfolio, one timeline
Sample portfolio · next 14 days
0% booking fee from us
New · Direct booking
Your own booking page. Keep Airbnb's 15.5% on every direct stay.
Airbnb just raised host fees. Send repeat guests to your own page instead: live availability, the full price up front, one-tap approval, and the stay runs like any Airbnb stay.
0%booking fee
1 tapto approve
Livecalendar sync
Try the demo booking page →
Three things no other platform knows
Not because they built it badly. Because each one needs two halves of your business in the same system, and every competitor only holds one.
"There's a guest in the unit right now."
A broken AC with someone inside is an emergency. The same AC in a unit empty for two weeks is a Tuesday job. TraxKey reads your booking calendar before it decides.
Needs the calendar + the maintenance engine. Short-term tools have no maintenance engine. Property software has no calendar.
"The flooring is 5 days late and that turn is due Friday."
A procurement tool knows the part is late. A property tool knows the turn is due. Only a system holding both knows the late part is why the unit won't be ready.
Needs what you ordered + turn deadlines. Nobody else tracks both.
"Your HVAC vendor got 40% slower since June."
A vendor degrading over months is invisible job to job and obvious in a trend. TraxKey keeps the history and tells you, unprompted, before it costs you a guest.
Needs months of your own job history, not an industry benchmark. It's your vendors, measured against themselves.
Be honest about what you run
We'd rather point you somewhere better than sell you the wrong tool. Here's where TraxKey actually wins, and where it doesn't.
Short-term only
You run Airbnbs, nothing long-term
TraxKey handles your calendars, turns, cleaners, and maintenance well. But Breezeway and Hostaway have been doing STR-only operations far longer and their turnover tooling is deeper than ours today.
Worth a look if maintenance is your weak spot. Otherwise, stay where you are.
Both · this is the one
You run long-term units and short-term rentals
Nobody else serves you. STR platforms have no leases or renewals. Property management software has no booking calendars. You're paying for two subscriptions and doing the joining by hand.
One system, one bill, and the AI can see both halves at once.
Long-term only
You manage rentals, no short-term
You get the maintenance coordinator, leases, renewals, inspections, vendor scoring, and invoice/AR tracking with automatic reminders. What you won't get is trust accounting or rent collection, which we deliberately don't build.
If you need payment processing today, AppFolio or Buildium is the right answer.
Competitor names are here because you're going to compare anyway, and we'd rather you did it with accurate information.
A niche nobody else built for
5 acres, 7 cabins, one pool. That's not a normal STR listing.
Compounds, glamping sites, and micro-resorts sit in a gap the software market skipped entirely. Hostaway and Guesty assume every unit books separately — neither has a concept of a shared pool. AppFolio and Buildium assume a lease, not a weekend booking. Hotel PMS is built for 80 rooms and a front desk, not 7 cabins run by two people. The result: every amenity issue gets jammed into one cabin's maintenance ticket, even though it actually affects every guest on the property.
TraxKey's property→units model already fits a compound the way it fits any mixed portfolio. Flip a property to Experiential / Micro-Resort mode and it gains what a compound actually needs on top: shared amenities with their own status and maintenance thread, one click to tell every current guest the pool heater is out, and whole-property buyout bookings for a wedding or reunion that blocks every cabin at once.
Main pool
Notify guests currently on the property
Pool heater is being repaired, back online Thursday.
Notified 6 of 6 active guests by email.
Saturday, Oct 17
Why this price
- · Base rate $220
- · Weekend night, +18%
- · Property 78% booked this week, +15%
- · Market comp average $340 across 41 comparable listings, above this rate, adjusted +9% toward it
Dynamic pricing
Most pricing tools hand you a number. This one shows its work.
Every night on your direct-booking calendar gets a suggested rate, and every suggestion comes with the reasoning attached: the base rate you set, the weekend lift, the lead-time adjustment, how full the property already is that week, and what comparable listings in your market are actually charging.
This is TraxKey's own pricing, not a bolted-on third-party tool. Connect market data and rates get comp-set aware automatically. No market data for your area yet? You still get occupancy-aware pricing, and the calendar tells you plainly that it's rules rather than market intelligence. Every night is labeled with which of the two produced it. Nothing is a black box, and nothing pretends to be smarter than it is.
Same software, different day
Portfolio size is not the interesting question. What matters is whether the work lands on you personally.
You own them yourself
A handful of units, no staff, and every call comes to your phone including at 11pm.
The point is not saving payroll. It's that a dripping tap gets handled while you're asleep.
You manage for other owners
Someone else's asset, your reputation. Every decision has to be explainable to the person who owns it.
Every AI decision is logged with its reasoning, so "why did you spend $600" always has an answer.
You have a small team
Two or three people covering coordination, turnovers and owner questions between them.
No per-seat charge. Adding someone to the team costs nothing, so nobody shares a login.
Built for the whole job, not one slice of it
You can read every decision it made
We're new, so we're not going to quote you a customer count or an ROI number we haven't earned. Here's the thing we can show instead, and it's the thing most AI tools won't.
"Dishwasher not draining, standing water"
appliance · routine · owner responsibility
Ace Appliance · 94% completion, 38 jobs
Est. $610 is over your $500 limit for this trade, set in Business Memory
Approved by you · vendor emailed
Every step, with the reason
Not "the AI handled it". The trade it picked, the vendor it chose and why, the rule that made it stop and ask you. If it gets something wrong you can see exactly where.
It stops where you tell it to
Approval limits, quiet hours, preferred vendors, per trade or per unit. The AI reads your rules as facts, it never writes its own. It can suggest raising a limit. It can't raise one.
A real person sets you up
You'll deal with the people who built this, not a support tier. That's a genuine advantage of being small, and it lasts exactly as long as we stay small.
How it works
Four steps. Zero manual triage.
One real request, start to finish. Scroll, and watch the same card the operator sees fill in as the AI works it.
Maple Street · plumbing
Kitchen sink leaking under the cabinet
- Submitted by resident, from their own link · 7:22am
- AI diagnosed: plumbing, urgent, cause unclear · 7:24am
- Reliable Plumbing ranked #1 on your history: 93% completion, 67 jobs · 7:25am
- Estimate $610 is over your $500 limit · waiting on you · 7:40am
- Approved by you · dispatched to Reliable Plumbing with the job details · just now
Over your limit, so nothing moves until you say so.
Sample request. Your own card shows your vendors and your limit.
-
Report
Resident reports it
Their own link, no app to download, no account to create. Works the same for a long-term tenant or a weekend guest.
-
Diagnose
AI diagnoses it
Reads the raw description, classifies the trade and the urgency, and checks the calendar first. The same leak with a guest in the unit is a different priority.
-
Match
Best vendor gets picked
Ranked by real completion rate, rating, and cost from your own job history. Not whoever answered the phone first.
-
Decide
Dispatched, or held for you
Under your cost threshold with a proven vendor, it goes out on its own. Over it, it waits for one click. Try the button on the card.
Same five vendors, three different rankings
Sort by whichever a competitor's software optimizes for, and watch who moves.
Sort by
Guests get the same link tenants do
A short-term rental guest is just a resident with a check-in and check-out date. Same reporting link, same AI diagnosis, same vendor dispatch, no separate system to run for your STR units.
- One dashboard for long-term units and short-term rentals side by side
- A guest's link works for the length of their stay, no login to create
- Calendar sync catches same-day turnarounds and flags a unit that isn't ready before the next guest arrives
Example
Guest, check-in Aug 14 → check-out Aug 18
"AC isn't cooling, it's 95 degrees outside"
Matched vendor
Cool Air HVAC — 4.7★, 97% completion
Sized for the small operator, not the enterprise
Built for 5–150 units, long-term, short-term, or both. Every tier gets the full platform — the tiers are priced by unit count, not by feature.
Every tier below is priced by unit count only. This is the whole platform — a dedicated team of specialized AI agents working your portfolio, not a single chatbot bolted onto old software. It's identical on Free and on Pro — nothing on this list is an add-on or a higher-tier unlock.
- AI Maintenance Coordinator, vendor matching & dispatch
- One calendar: leases, guest bookings, turns together
- Leases & renewals, 90-day expiration flags
- Turns & automatic cleaner assignment
- Move-in/move-out inspections
- AI Dynamic pricing, no per-listing fee
- Micro-resort mode: amenities, buyouts, guest broadcast
- AI co-host: cross-portfolio Q&A and expert advice
- Insights Agent — vendor slowdowns, underpriced units
- AI Business Memory — your rules, obeyed not rewritten
- Suppliers & PO tracking, late orders auto-chased by email
- AI Invoices & AR, auto-chased by email
- Property profile & inventory per unit
- Supplies & damage, tied to the stay
- Analytics & Reporting, owner statements
- Vendor portal, owner portal, tenant portal
- Daily AI briefing every morning
- No per-seat charge — add staff for free
- Month to month — no contract, no setup fee
- Full audit trail on every AI decision
8 units
Starter tier
2–15 units
$99/mo
30 days free, up to 10 units
Run your real portfolio on TraxKey for a month. No card to start.
Bring up to 10 units and use every agent on real work: repairs, turnovers, renewals, guest messages. We help you set it up in week one, so by day 30 you're deciding with your own results in front of you, not a sales pitch. And if you're one of our first 100 customers, your first unit stays free for life after the trial too.
Trial terms, in plain words
- The trial lasts 30 days from the day your account opens.
- It covers up to 10 units or listings, with the full platform and every agent.
- No card is needed to start. We ask for one near the end, and you're never charged unless you choose a paid plan.
- If you don't choose a plan, your account drops to the Free tier (1 unit), which has no time limit. Nothing is deleted, and you can export your data at any time. The AI keeps working on your first unit and pauses on the others until you choose a plan; repair requests on those units still reach you.
- For our first 100 customers, unit 1 stays free for life. You only pay for units 2 and up.
- One trial per business. AI usage during the trial has fair-use limits to keep the service fast for everyone.
Free
$0
1 unit or house, full platform
- Free forever, and it includes:
- All 10 AI agents, the full platform
- AI maintenance triage and vendor dispatch
- Leases, renewals and 90-day expiry flags
- Turns and automatic cleaner assignment
- Guest messages and pre-arrival readiness checks
- AI dynamic pricing, no per-listing fee
- Owner, vendor and tenant portals
- Daily AI briefing every morning
Starter · 2–15 units
$99/mo
Up to 15 units, full platform
About $6.60 per door at 15 units
- Most solo operators land here
- Everything in Free, on up to 15 units
- Invoices and AR, auto-chased by email
- Vendor scores, and quiet vendors chased for you
- Review-risk flags after guest stays
- Add staff free, no per-seat charge
Growth · 16–50 units
$249/mo
Up to 50 units, full platform
About $4.98 per door at 50 units
- Mixed long-term + STR portfolios
- Everything in Free, on up to 50 units
- One calendar for leases, bookings and turns
- Insights Agent: underpriced units, slow vendors
- Analytics and owner statements
- Micro-resort mode: amenities, buyouts, broadcasts
Pro · 51–150 units
$549/mo
Up to 150 units, full platform
About $3.66 per door at 150 units
- Established portfolios
- Everything in Free, on up to 150 units
- AI co-host: ask across every property
- AI Business Memory: your rules, followed
- Full audit trail on every AI decision
- Priority support
Every tier is the same platform with all 10 agents. The features listed on each card work on every plan; a bigger plan only adds units.
Running both? Compare it to what you pay now.
Detailed comparisons: vs Hostaway · vs Guesty · Buildium alternative · AppFolio alternative
A mixed operator today pays for an STR platform and a property management system, plus a maintenance tool, plus a pricing tool on top. That stack is the comparison worth doing — not our price against any single one of them.
The platform, at roughly ten units
| Product | Per month | What it covers |
|---|---|---|
| TraxKey Starter | $99 flat | Both. Leases and bookings, one system |
| Hostaway | $175–250 | Short-term only |
| Guesty | ~$200 | Short-term only |
| Breezeway | ~$200 | Turnovers & maintenance only |
| AppFolio | $298 minimum | Long-term only |
| Buildium Essential | $62 + fees | Long-term only — cheaper than us |
Dynamic pricing, billed on top of all of the above
| Tool | What it charges | At ten units |
|---|---|---|
| TraxKey | Included in the tier | $0 extra |
| PriceLabs | $19.99 / listing | ~$200 |
| Wheelhouse | $19.99 / listing | ~$200 |
| Beyond | 1–1.25% of revenue | ~$50–60 per listing |
What it takes to start
| Product | Signing up |
|---|---|
| TraxKey | Sign up online. Month to month, cancel any time, no setup fee, no sales call. |
| Hostaway | Demo and a custom quote, plus a $300–1,000 onboarding fee before you've used it. |
| Guesty | Online, but the cheapest listed rate assumes annual billing — paying monthly costs noticeably more. |
| Breezeway | Published price up to four units. Above that, a demo and a custom quote. |
| AppFolio | Demo and a custom quote, against a ~$298 monthly minimum. |
| Buildium | Sign up online, month to month — same as us. Credit where it's due. |
Stack it up: a Buildium seat plus a Hostaway seat plus PriceLabs runs roughly $437 a month at ten units, across three systems that don't share a database. TraxKey is $99, month to month.
Rates checked August 2026. Hostaway and AppFolio are quote-only, so those are the ranges operators report rather than list prices, and Hostaway adds a $300–1,000 onboarding fee plus 1% on payments it processes. Guesty's cheapest tier stops at three listings, so ten units lands on a higher plan. Breezeway publishes $19.99/unit up to four units and quotes privately above that. Buildium bills transaction fees on top of the $62. The pricing tools all discount at higher listing counts (PriceLabs to about $5.99/listing past 100 units) and all offer revenue-share instead. On signup terms we've described only what each vendor publishes — onboarding fees, demo requirements, and annual-vs-monthly rates — not their contract lengths, which aren't public for the quote-only ones. Worth pricing yourself — and worth saying plainly: if you only run long-term units, Buildium is cheaper than we are and we'd tell you to take it, and their pricing engines are more mature than ours. This comparison is for operators running both sides.
The $437 is one representative stack, not the only one, and we used the low end of Hostaway's range to get there. Your actual mix may cost more or less, and every product here is free to change its pricing after we publish this. Nothing on this page is a quote from them — get one yourself before you decide. Think we've got a number wrong? Tell us and we'll correct it, because a page that argues for checking things should be worth checking.
More than 150 units? We're built for smaller portfolios right now, reach out and we'll be honest about whether we're a fit yet.
It tells you what actually needs you
Not a dashboard to interpret. A short read on what's urgent, what's handled, and what's waiting on a decision.
TraxKey AI
Sample briefing. Yours is built from your own properties, vendors, and calendar.
Add your first AI specialist to the team
No credit card. Set up your first property in minutes.
Pilot stage · first 100 customers: first unit free for life
TraxKey AI
Straight answers, including what it can't do
Ask a human
Tell us a bit about your portfolio and we'll follow up directly, no bot in the loop.
Got it.
A human will follow up by email, not the chatbot.
For the pilot, we'll personally help configure TraxKey AI around your workflow and spend time learning where work is being duplicated, missed, or handled manually. The goal is to use our specialized PM/STR operator & business-trained AI agents where they can genuinely increase productivity and reduce friction, not just add another app or dashboard for you to manage.
Pilot participants get
- 60 days free on your whole portfolio, not just one unit or 10. Every property, every agent, no card.
- 25% off any plan for your first 6 months if you stay after. Applied automatically at checkout, no code to remember.
- We do the setup for you. Properties, units, vendors, and your approval rules, configured by us from whatever you run today.
- One workflow built to your operation during the pilot. You pick the thing that costs you the most time; we build the AI around it.
- The opportunity to influence our product roadmap
- Founding Customer status. Named on the site if you want it, never without your say-so.
- Your data is yours. Full export any time, and nothing is deleted if you leave.
What we ask in return
- Real use on real properties, not a sandbox
- Candid feedback as you go, and a 30-minute conversation at the end
- No review required, and no obligation to continue
Good fit if you run 3–25 doors with some mix of spreadsheets, Airbnb/Vrbo, email, texts, separate maintenance tools, or manual checklists.